Document Control System In Manufacturing Industry
Many traditional paper documents would be generated in a manufacturing business as in the examples listed below:
- Statutory documents such as licenses, records and reports
- Transactional documents such as purchase and sales invoices, shipping documents and cash vouchers
- Production related documents such as operations manuals, specification sheets, production and maintenance schedules, machine production reports, material handling documents, store bin cards and gate passes
- Management reports where the recipient prefer printed paper documents to computer screen views
- Business documents such as correspondence, contracts, brochures and reference materials
However, in a modern system, the majority of documents would be generated as computer documents, and remain as such. Different kinds of databases like financial accounts, inventory records and different kinds of analyses are examples. The core functions outlined in the previous section would each produce a continuing flow of voluminous documents.
In addition to providing management information, document management systems also do the following:
- Ensure that only authorized persons are able to access sensitive documents
- Minimize the danger of damage and loss of important documents
- Preserve the documents as long as needed by statute or for management purposes
